Task assignments
Steering Committee & cost sharing
Committee progress
Flags & critical items
Vodka lemonade ran out in 2025 — 60 gal used on two perfect weather days. Budget more for 2026.
Extension cord layout not done before 2025 setup day — caused the team to miss the 11am target. Must be finalized Thursday night.
Burger/dog count is an estimate — tracking failed in 2025. Establish firm counts this year.
Larson Supply wish list due April 15 — Slater is submitting. All committees finalize by then.
MBJ expressed interest as Media Sponsor — 50 Mile March angle. Blake is point person.
LL Jerseys are a 2026 first — ~45+ pieces. If through Merch Club, start production now.
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Run of show
Happening now
Shift schedule
Steering Committee
Steering Committee profiles. Each member represents a business sponsor and committee role. Keep bios and contact info current for the marketing campaign and committee coordination.
Budget Tracker
Budget areas
| Budget area | Committee | Estimated | Actual | Variance | Progress |
|---|
Cost per sponsor
Receipt Aggregator
AI-powered · Auto-categorizes line items
📷
Upload or photograph a receipt
Drag & drop · Click to select · AI reads and categorizes every line item
Make sure the receipt text is clear and well-lit before analyzing.
Reading receipt image
Extracting line items
Matching to budget areas
Checking for duplicates
Possible duplicate. A receipt from for on already exists.
Vendor
Total
$0.00
Receipt history
Meeting Intelligence
Record or paste any meeting transcript — Gemini extracts the summary, decisions, and action items, then you push tasks to committee boards. Paste works from Fireflies (same field as “Paste”: copy transcript or summary block). AI runs in a Supabase Edge Function (
analyze-meeting) with your Gemini API key stored as a Supabase secret, not in the browser.All meetings
Select or create a meeting
Record live, paste a Fireflies transcript,
or type notes — Claude does the rest.
or type notes — Claude does the rest.
Project Showcase
Share work-in-progress with the whole committee. Create a project for any active workstream — jerseys, signage, marketing — and post mockups, updates, and decisions as they happen.
Asset Library
Asset library: Upload files to Supabase Storage (
leadoff-assets bucket) or paste an external URL. Ensure storage policies allow authenticated uploads.All
Logos
Mockups
Videos
Web assets
Photos
Other
Add asset
Attendee Tracker
Registration progress toward 1,000 attendees
0%
0 registered · 1,000 goal
250 🎯
500 🎯
750 🎯
1,000 🎯
Registrations by day (last 30 days)
📥 Import from Eventbrite
Upload your Eventbrite CSV export — duplicates are automatically skipped
›
📋
Drop your Eventbrite CSV here or click to browse
Works with any Eventbrite attendee export — column order doesn't matter
How to export from Eventbrite:
- Go to your Eventbrite event → Manage
- Click Reports → Attendee Summary
- Click Export → Attendee report (.csv)
- Upload that file here — new registrants are added, duplicates are skipped
Check-in mode active
| Name | Ticket type | Order date | Status |
|---|
NPS Surveys
Post-event NPS tracking — activate each survey after the event, share the link with attendees and committee members, and review scores in real time. Results carry forward year-over-year.
Results — 2026
Food & Beverage Supply
Inventory
| Order | Item | Qty | Status | Est. | Actual |
|---|
Responsibilities
General Inventory & Supply
Inventory
| Order | Item | Qty | Status | Est. | Actual |
|---|
Responsibilities
Marketing & Swag
Inventory
| Order | Item | Qty | Status | Est. | Actual |
|---|
Responsibilities
Guest Experience
Inventory
| Order | Item | Qty | Status | Est. | Actual |
|---|
Responsibilities
Volunteer Operations
Recruitment underway. 50 Mile March intended to provide most/all of the ~32 volunteers across 4 shifts.
Responsibilities